If you want to achieve your work goals, you’ll need a carefully devised plan that will help you organize your workweek in the most effective way. Such a plan is the only way to make sure you’re keeping up with your current business goals, but more importantly, it will ensure that you can seamlessly adjust to new priorities.
How do you improve your employee weekly work plan without disrupting the useful business routine?
The answers are many, but only a few of them will work every time and across different niches. Since different organizations have different employee structures and business goals, it all comes down to developing a new working schedule to improve productivity.
By creating a new working weekly schedule template, you’ll be able to increase your revenue and ensure business growth along the way. With that in mind, here are some ideas to improve your new work schedule.
1. Plan Each Next Week Upfront
Make plans for the next week ahead of your real schedule to anticipate things and prepare your team for whatever may come. The ideal moment to plan your next week upfront is either late Thursday or early Friday. Anything beyond that is risky and you’ll be prone to making mistakes, errors, and rushed decisions.
Each Monday is overwhelming – there are tons of things to do, emails to go through, etc. To avoid all this, start making plans while you’re off the load. Include quick meetings and standups as these can be extremely effective in improving your weekly productiveness.
If you combine these short meetings with weekly planning, you’ll be left with enough time on your hands to handle challenges more competitively.
2. Block All Things on a Calendar
By blocking everything on your calendar, including all calls and meetings, you get a chance to free up some work time and take care of things that need your immediate attention. There are a couple of advantages that come from this.
First, you won’t find things scheduled over a calendar block, which leaves you with more flow time without any disruptions. The other advantage is that you’ll actually get things done instead of planning to do them.
3. Determine a Focus Day
A focus day is one day in the week where you and your entire organization focus on just one set of tasks, a project, or a business goal. In most companies, they usually do it somewhere around Wednesday, but it can be any other day you choose.
What’s more important is to wisely determine the things you’ll do on that day and act upon it. It can do wonders for your team and their productivity. Therefore, it should be an essential element of your weekly planning.
Create a small task list of the most important items that need to get done by the end of the working week. Follow the list and clear one task at the time. That’s how you can improve weekly work, organization, teamwork, and avoid work buildup. It also allows you to use your gap times in the most productive way.
4. Determine Your Priorities
Determine your top three priorities that need to be done as soon as possible. Decide who will take care of these priorities, a team or an individual, and set the window of time. Then, make your plans with that window of time in mind.
It will improve your confidence and productivity, all while encouraging you and your team to go even further. If this becomes something of a routine, your business is going to grow and expand.
It all comes down to developing a healthy work routine. To do that, you need to set your priorities straight to show your team that you’re on top of the organization. When everyone knows what to do, things tend to move forward much faster.
5. Include Buffering Times in Your New Weekly Work Plan
One of the essential elements of your weekly planning and scheduling is the time in between lunches, calls, and meetings. There is a lot you can do in 20 minutes if you have a plan and are well-organized.
Aside from giving a serious boost to your productivity, this also allows you to stay on top of all incoming projects, client requirements, consumer demands, and your employees’ needs.
Conclusion
How you manage time throughout the working day is how you run your business. Every minute counts and the ability to make the most of the time you have is one of the driving factors of your business success.
There is so much you can do if you reschedule your weekly work and make it well-organized. Teamwork and time management, as well as clear priorities and business goals, is what sets your business from the competitors.
